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Outline For Designing Records Retention Policies

Dumas Dennis | October 19, 2004

Below is an outline that companies may want to consider when designing or reviewing records retention programs.

  1. Purpose of Program

    The primary goal of a records retention program is to effectively manage the information generated and received by the corporation and, thereby, reduce the expense and risk of liability associated with the maintenance of this information. An effective records retention program must, therefore, properly identify and preserve specified records for the applicable retention period.

    1. Preservation of Necessary Records
    2. Elimination of Unnecessary Records
  2. Scope
    1. Personal Records
      • records are corporate if work related in any respect
      • includes calendars, appointment books, emails, and diaries
      • records maintained at office and in home must be monitored
    2. Internet Records
      • ...
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